About the Role

As the Office Manager of Sibros’ San Jose headquarters, you will be responsible for maintaining the day-to-day office operations, helping manage on-boarding and off-boarding processes, vendor management, asset management, shipping and receiving, and reception.

As a member of the Operations team, you will be working closely with the Human Resources and People and Culture teams as a key individual in cultivating Sibros’ company culture at our main office. You will be helping to support internal initiatives such as company events, and helping to foster a safe and inclusive work environment.

To be successful in this highly visible role, you should have excellent interpersonal communication skills and enjoy interacting with many people. The Office Manager will be collaborating cross functionally with all levels of the organization, vendors, guests, and the building management team.

Responsibilities

  • Maintaining the office space including kitchen, shared spaces, meeting rooms to ensure cleanliness
  • Building and vendor liaison: communication with the building management team for any needs, sourcing and managing vendors as needed
  • Supporting internal team-building activities: coordinating company parties and events, supporting company-wide culture initiatives as required
  • Key assignment and gym waiver submission
  • Keep kitchen and common areas clean
  • Order and replenish snacks and office supplies
  • Order daily lunch for SJ office team
  • Direct all shipping and receiving to and from the San Jose office
  • In charge of purchasing and replenishing office supplies, snacks, and daily lunches
  • Supporting new hire onboarding processes including desk assignments and set up, purchasing and shipping equipment, coordinating any on-site needs
  • Arranging in-person meetings and logistics as needed
  • Assisting with asset management including laptops, monitors, hardware, office supplies, and building access keys
  • Help with compliance and recordkeeping of any government mandated requirements
  • Plan and execute on company events including company parties, outings, game nights, and monthly birthday celebrations
  • Welcoming in guests and interview candidates (offering them a drink, a seat, notifying the person with whom they are meeting that their guest has arrived)
  • Laptop and company asset management: tracking laptops, shipping them out, maintaining inventory tracker
  • Swag management: shipping, organizing, receiving, purchasing
  • for COVID-19 measures as requested by management

Knowledge & Skills

  • Highly organized with the ability to multitask, deliver projects on deadline with accuracy
  • Strong and effective interpersonal, written, and verbal communication skills
  • Able to interact with key stakeholders within and outside of the organization
  • Proactive, self-starter who is able to take charge of opportunities and work independently with minimal supervision and within a team environment
  • Proven problem-solving skills and able to adapt to changing business needs

Education and Preferred Experience

  • 2-3 years of experience working as an Office Manager or relevant experience in a fast paced environment (eg. 5+ years of retail experience)
  • Experience working in a corporate or startup environment
  • Bachelor’s degree preferred
  • Proficiency in computer skills with knowledge in Google Workspace, MS Office, Slack, Trello

Equal Employment Opportunity

Sibros is committed to a policy of equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, color, age, sex, ancestry, marital status, religion, national origin, disability, sexual orientation, veteran status, present or past history of mental disability, genetic information or any other classification protected by state or federal law.